Switching from Manual Record-Keeping to Digital Batch Records

Managing records for batches, ingredient tracking, and more on paper and/or spreadsheets, instead of embracing digital batch records, tends to create a disconnect within your data. Certain critical information is found in a spreadsheet on Google Drive, while other information is tucked away in a journal on your desk. It makes finding the needed data almost impossible, especially for anyone new and not used to this kind of record-keeping set up. Not to mention, responding to quality issues and meeting documentation requirements becomes a headache.

Why Manual Record-Keeping is No Longer Recommended

Accuracy is absolutely key in the FSQA industry. Manual record keeping, like paper records, separate spreadsheets, and other “disconnected systems”, slows everything down and makes it difficult to quickly assess information.

The Hidden Costs of Paper Records and Spreadsheets

• Disconnected Systems: Inconsistent and incomplete data
• Manual Data Entry: Typing or writing errors in quantities, lot numbers, and test results
• Recipes without Version Control: Production runs on outdated recipes
• Illegible, Scattered Documentation: Compliance failures and inability to respond during an audit
• Lack of Real-Time Visibility: Problems are discovered too late

How a Digital Batch Records & Traceability System Compares

By switching to a digital system, like Presage Analytics, you’ll not only have the tools to enforce recipe compliance and maintain complete lot visibility, but also to help eliminate manual data entry errors caused from manual record-keeping.

Key Components that make a Great FSQA System

Digital Batch Records

A great FSQA system, like Presage Analytics, will have recipe and batch management baked in. Your team will have greater control at every step, along with instantly accessble data and automatic deviation alerts.

Recipe Management

Presage Analytics helps keep your recipes standardized and centralized. Recipe changes are available instantly and you’ll have access to a complete change history for each.

Quality Control

With integrated quality checks, you’re team will have full control over the order of steps, progression, and lot authorization.

Full Traceability

When we say full traceability, we mean complete ingredient to finished-product traceability. Every stage is documented, visible, and audit-ready.

Presage Analytics is More Than Just Digital Batch Records & Traceability

Presage Analytics brings together all the capabilities of digital batch records and traceability, plus more, into a single platform.

Key Features of Presage Analytics FSQA Software

• User Assigned Security
• Visual Location Layout
• Custom Data Imports
• Custom Dashboards
• Powerful Reporting
• Mobile QA Tools

New Feature: Integrate Production Data with AI

By integrating your production data with Presage’s new AI feature, you’ll be able to ask questions based specific data and get answers, reports, and insight into your data immediately.

Types of Questions to ask AI

• Which finished product lots contain ingredient lot [X[?
• If we needed to issue a recall on ingredient lot [X] today, what is the full scope of impact?
• Which suppliers had the most non-conforming receiving records over the last 90 days, and which ingredients were most frequently flagged?
• Show me the pH and Brix trends across all finished product batches produced this quarter and flag any results approaching specification limits.
• Generate a full quality summary for last month’s production: batches completed, any receiving non-conformances, deviations recorded, and finished product resolute, flagging anything that needs attention.

Make the Switch to Digital Batch Records Today with Presage Analytics

Are you ready to put the pen and paper down, and switch to Presage Analytics? Schedule a demo today to see the full power of a digital batch record FSQA system today.